Privacy Statement

Last updated: December 14, 2025

KoolRooms Tallinn (“we”, “us”, or “our”) is committed to protecting your privacy. This Privacy Statement explains how we collect, use, and safeguard your personal data when you visit our website koolroomstallinn.com or use our services.

1. Data Controller

The data controller responsible for your personal data is:

• Name: KoolRooms Tallinn

• Email: koolroomstallinn@gmail.com

• Phone: +372 5919 7188

• Address: Rävala puiestee 7, Tallinn, Estonia

2. What Data Do We Collect?

We may collect and process the following data:

• Contact Data: Your name, email address, phone number, and country of origin when you fill out our contact form or booking inquiry.

• Booking Information: Details regarding your desired stay period and preferred apartment/room.

• Contractual Data: Information required to conclude a tenancy agreement (personal identification code, document number, address) if you decide to rent a room from us.

• Technical Data: IP address, browser type, and cookie information (see section “Cookies”).

3. Purpose of Data Processing

We use your data for the following purposes:

• Responding to Inquiries: To answer your questions and send price offers.

• Service Provision: To prepare and fulfill tenancy agreements.

• Legal Obligations: To comply with accounting and statutory requirements.

• Website Improvement: To analyze and improve user experience.

4. Data Sharing

We do not sell or rent your personal data to third parties. We only share data when necessary:

• With Service Providers: E.g., IT support, accounting services (only to the extent necessary to provide the service).

• With Authorities: If required by law (e.g., Police and Border Guard Board).

5. Data Retention

We retain your personal data for as long as necessary to fulfill the purposes (e.g., until the end of the contract) or to comply with legal requirements (e.g., accounting records for 7 years). Inquiries that did not lead to a contract are kept for a reasonable period or deleted upon your request.

6. Your Rights

Under the GDPR, you have the following rights regarding your personal data:

• Right of Access: You have the right to request a copy of the data we hold about you.

• Right to Rectification: You have the right to request the correction of inaccurate data.

• Right to Erasure: You have the right to request the deletion of your data (“right to be forgotten”), unless we have a legal obligation to retain it.

• Withdrawal of Consent: If processing is based on consent, you may withdraw it at any time.

To exercise your rights, please contact us at: koolroomstallinn@gmail.com.

7. Cookies

Our website uses cookies to provide a better user experience and analyze site traffic.

• Essential Cookies: Ensure the technical functioning of the website.

• Analytical Cookies: Help us understand how visitors use the site (e.g., Google Analytics).

When visiting the website, you can accept or decline non-essential cookies through our cookie consent banner.

8. Changes to This Policy

We reserve the right to update this Privacy Statement at any time. Any changes will be posted on this page with an updated revision date.